Document Management Search Features

Multiple employees can concurrently search documents, over the Internet.

Simple Search searches all the index fields as well as text of the documents.

Advanced Search let you search selected fields, such as Document Type = Employment Contract.

Also, you can search by highlighting a search word or phrase in your CRM, ERP, or other applications, and pressing a function key.

Document Imaging Indexing Features

User defined-index fields.

You can define up to 100 index fields, such as document type, invoice date, and customer name.

You can specify date-entry editing for these fields, such as numeric, date, and mandatory.

When indexing documents, you can choose values from a user-defined pick list, e.g., for a Document Type field, you could create a pick of list of valid document types, such as Contract, Proposal, Bid.

Use up to ten barcodes as index fields, to eliminate or reduce data entry.

Optical Character Recognition (OCR) lets you find paper documents by content, that is, by words or phrases in the documents.

Scanning Software Features

Scan with multiple scanners, at different locations.

Image clean-up processing, including de-skew and noise removal improve the quality of your images.

Lookup button speeds data entry. For example, enter a Customer Number and use the Lookup button to fill in the customer name and address, from any SQL or ODBC-compliant database.

When scanning, there is a Duplicate checkbox next to each field. If Dup is checked on, the entered data is copied to the next document. This makes data entry faster if you are scanning documents that have some of the same index fields, such as customer name.

Virtual Scan can import files from folders, including TIFF files and text PDF files scanned from any MFP copier.

If you have a Kyocera or Sharp MFP copier, or Canon Network Attached Scanner , you can use the device's touch screen to add index fields, including choosing items, such as document type, from a pick list you create in gDocScan.

Automatically separate documents by using barcodes as document delimiters, for batch scanning.

gDocScan can save a copy of all scanned images on your local computer.